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ICAP TANZANIA, NEW JOB VACANCY- DEADLINE 23 MAY 2020



DETAILS 

POSITION: SENIOR HUMAN RESOURCES AND ADMINISTRATION MANAGER
EMPLOYER: ICAP TANZANIA 
DUTY STATION: DAR ES SALAAM 
DEADLINE: 23/05/2020

ABOUT ICAP

A global health leader since 2003, ICAP was founded at Columbia University with one overarching goal: to improve the health of families and communities. Together with our partners, ministries of health, large multilaterals, health care providers, and patients we strive for a world where health is available to all. Our roots are in comprehensive, family-focused HIV services and high-performing health system strengthening initiatives that provide quality and affordable health care. Today, we tackle the world’s most pressing health threats and implement sustainable solutions to meet the health needs of individuals, communities and nations. Through pioneering research and thought leadership, we promote innovative, effective, and ethical programs. And by enhancing health information systems, improving quality, and developing human resources for health, we build capacity and efficiency in the world’s most challenging, resource-limited settings.

To date, we have addressed major public health challenges and the needs of local health systems through 6,000 sites across 30 countries.

ABOUT THE VACANCY 

OVERALL: 
The Human Resources and Administration Manager offers overall support and direction in Human Resources and Administration function for ICAP Tanzania country operations. He/She is responsible to ensure the policies and standards are applied consistently and compliance to ICAP procedures and guidelines within the country’s operations in all the Offices. The role also contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The position will work in close cooperation with the Director of Finance and Administration.

MAJOR DUTIES: 

Human Resources Duties:
▪︎ Provide leadership and oversee HR operations to ensure strategic initiatives are 
implemented with a strong emphasis on recruitment, development and retention of high-quality staff.
▪︎ Develop and implement national HR strategies, plans & budgets that support program objectives, and ensure full implementation of defined HR standards & good practices.
▪︎ Conduct analysis and market research on salary and benefits trends. Provide HR guidance and recommendations to ensure the program remains competitive.
▪︎ Establish and oversee recruiting, hiring and orientation plans and procedures for ICAP employees.
▪︎ Establish and oversee internal HR policies, procedures and programs. Ensure 
communication and compliance with all internal policies and procedures as well as 
external regulations and applicable labor laws.
▪︎ Manage administration of personnel benefits and compliance with tax laws, including employee terms & conditions of service, salaries & benefits, employment contracts, and leave records.
▪︎ Administer performance management processes to align employee performance with ICAP program goals and objectives and assist management in creating and retaining high performance employees and teams.
▪︎ Facilitate employee communication, provide employee services and counseling, advise on disciplinary, grievance and conflict resolution procedures, and promote employee safety, welfare, wellness and health.
▪︎ Manage and resolve employee relations issues (Industrial Relations) and assist 
management with conflict resolution to ensure that issues are identified and addressed promptly, appropriately and fairly.
▪︎ Collaborate with the Director of Finance and Administration on sensitive matters 
including litigation. Implement preventative measures and assist in reducing litigation by 
ensuring fair and equitable application of policies and practices.
▪︎ Interface and coordinate with managers and supervisors to enhance communication, 
education and ensure effective implementation of HR programs. Collaborate with the international human resources team in ICAP New York to administer, communicate and promote ICAP programs and policies.
▪︎ Supervise HR staff members.
▪︎ Conduct regular field trips to project offices to monitor and review human resource and 
administrative procedures and assist project staff, where appropriate.
▪︎ Manage the country learning and development plan, identify growth and development opportunities for high potential staff, and facilitate management & leadership development 
initiatives.
▪︎ Ensure annual and mid-year performance reviews are conducted in a timely manner each year.

Administration and Information Technology Duties:
▪︎ Developing and implementing operational guidelines for the office, including ensuring that office space is designed and fitted out in a way that is fit for purpose.
▪︎ Manage IT asset control, assignment and movement; maintain an updated and accurate asset register and room lists, and ensure that all assets are properly labelled and their whereabouts are regularly verified.
▪︎ Ensure effective office security, including liaison with Security Company and ensuring 
adherence to office security policies for all staff and visitors.
▪︎ Ensure that all services are provided on a regular basis and provide good value; process and ensure that all office‐running related bills are paid on time.
▪︎ Ensure that all office equipment’s are operating and well‐maintained, including LAN and telephone systems.
▪︎ Prepare and submit timely and accurate monthly Administration reports and dashboards (eg. insurance, keys, etc.).
▪︎ Organize and supervise other office activities (recycling, renovations, event planning etc.), 
▪︎ Keep abreast with all organizational changes and business developments including security of data, network access and ensure that backup systems are intact.
▪︎ Staff Management Manage Human resource, Administration, Fleet and IT staff by recruiting, training and coaching 
employees, communicating job expectations and appraising their performance.

ESSENTIAL QUALIFICATIONS:
▪︎ Required: Bachelor’s degree in Human Resources or related field.
Preferred: Master’s degree in related field.
▪︎ Required: At least eight (8) years of progressive experience in HR Management with a reputable organization or private company with at least 100 employees of which at least 5 years in a senior position.
▪︎ Proven leadership skills and competence in people management and working with senior management and Leadership.
▪︎ Demonstrated understanding and working knowledge/experience of Human Resources 
Management principles, concepts & processes.
▪︎ Highest level of integrity.
▪︎ Extensive knowledge on local labor law.
▪︎ People Management and Negotiation skills are highly desirable.
▪︎ Strong written and verbal communication skills.
▪︎ Excellent skills in handling and advising on complex people management issues.
▪︎ Experience in developing Human Resources strategies and policies, and driving implementation.
▪︎ Experience with managing large amounts of confidential employee information.
▪︎ Computer literate.

APPLICATION PROCEDURE

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