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New Job Vacancy At United Nations (UNOPS), June 2020- Administration Assistant


Position: Administration Assistant
Employer: UNOPS
Duty station: Dar Es Salaam, United Republic of Tanzania
Deadline: 06-Jun-2020


The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. 

The upgrade of Zanzibar educational infrastructure is part of KOICA’s support to the Development Vision 2025 of the Government of Tanzania. UNOPS role is to upgrade the infrastructure (Laboratory facilities, school facilities, teacher training centers, library, WASH facilities, etc.), procurement of equipment for EMS labs and Teacher Centers with ICT equipment. 
The successful incumbent is expected to be based in Dar Es Salaam at the UN common compound. There is a likelihood that the office will be moved to Zanzibar, at a later date.
About the Postion

Under the direct supervision of the Project Manager and under the overall guidance from the Head of Support Services, Administration Assistant manages and ensures the provision of efficient logistic and transportation support services to a relevant operational unit. In the discharge of her/his duties, the Administrative Assistant liaises with UNOPS programme support colleagues in order to ensure consistent service delivery for the office/programme. The Administration Assistant promotes a client, quality and results-oriented approach.

Vacancy codeVA/2020/B5323/19871

Functional Duties: 

Summary of Key Functions
▪︎ Logistics and asset management support
▪︎ Transport services
▪︎ Support to knowledge building and knowledge sharing  
▪︎ Ensures provision of reliable logistics and asset management support, namely:
▪︎ Appropriate maintenance and safe and secure storage of all office equipment and property.
▪︎ Preparing accurate inventory lists and adequate property records for the office as well as for projects.
▪︎ Careful monitoring of the movement of equipment into and within the area of responsibility.
▪︎ Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.
▪︎ Processing of supply requisitions for office premises.
▪︎ Assistance with timely and effective customs clearance.
▪︎ Administering the receipt of goods and equipment for the office, inspection and report preparation.
▪︎ Administers  transport services, focusing on achievement of the following results:
▪︎ Proper maintenance, servicing and repair of all office vehicles for top performance and safe operating conditions in accordance with UNOPS vehicle management policy and procedures
▪︎ All official transport needs of Management and office personnel met with accompanying security arrangements.
▪︎ Daily vehicle log on petrol consumption and mileage.
▪︎ Implementation of a repair and maintenance system for all office equipment including EDP equipment, and generators, etc.
▪︎ Efficient building management and maintenance activities. 
▪︎ Implementation of a power policy in line with capacity of the city power and generators.
▪︎ Assessment of contract services (cleaning, security, taxi, courier, etc.) in view of improving service level and/or identifying better solutions;
▪︎ Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
▪︎ Participation in the training events for the programme, operations and projects personnel on logistics and transport related subjects.
▪︎ Sound contributions to knowledge networks and communities of practice

Impact of Results: 
The key results directly affect the overall efficiency of the team’s administrative services, impacting the office’s capacity to efficiently and effectively service the operational needs of the office/programme.  Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Essential Qualifications:

▪︎ Completion of secondary school is required. A Bachelor's  Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required. 

▪︎ A minimum of 4 years of administrative/operational experience in logistics and administration is required
▪︎ Ability to work with computer and office software packages (MS Office 2003 and/or newer versions) and knowledge of spreadsheet and database packages is desired
▪︎ Some experience in UN system organizations is desirable.

▪︎ Full working knowledge of English language is rquired. Knowledge of a second UN or regional working language is an asset.

Additional Considerations: 
▪︎ Please note that the closing date is midnight Copenhagen time
▪︎ Applications received after the closing date will not be considered.
▪︎ Only those candidates that are short-listed for interviews will be notified.
▪︎ Qualified female candidates are strongly encouraged to apply.
▪︎ UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
▪︎ Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
▪︎ For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
▪︎ The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

How To Apply


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