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New Job Vacancy At Project Concern International (PCI) Tanzania- Receptionist Cum Office Assistant, July 2020- Ajira360tz.com



Project Concern International (PCI) is a global development organization that drives innovation from the ground up to enhance health, end hunger, overcome hardship and advance women & girls—resulting in meaningful and measurable change in people’s lives. 

Guided by the core values of integrity, accountability, respect and creativity, PCI envisions a world in which the most vulnerable people will have the power to lift themselves out of poverty and to create vital, healthy lives for their families and communities now and for the future.

JOB VACANCY 

JOB TITLE: Receptionist Cum Office Assistant 

Tracking Code: 750-566
Report to:  Administration Officer. 
Location: Dar es salaam, Tanzania
Deadline: 15th July 2020

JOB  DESCRIPTION 
The Receptionist Cum Office Assistant is responsible to answer and redirect all calls to PCI Tanzania, welcome clients and direct them accordingly to the relevant office and or person. Performs administrative work for management and assists the Administration Officer with various administrative functions.   

KEY RESULTS AREA 
Managing the Reception and PCI clients Office Management and Administration

DUTIES AND RESPONSIBILITIES; 
▪︎ Support day-to-day office functioning, including reception of external visitors or service providers
▪︎ Support the Admin Officer on various administrative functions. Ensure that the reception area is well kept (neat and tidy) projecting a professional work environment
▪︎ With respect and courtesy, receive visitors to the office and direct them appropriately i.e  responses to inquiries
▪︎ Maintain a record of the visitors to the office; ensure that the visitors Book is signed
▪︎ Manage Country Directors Diary and assist on the secretarial duties of the CD.
▪︎ Receive and distribute incoming mail to PCI Tanzania staff and arrange for collection/delivery of all outgoing mail including pouches via National and International courier service provider.
▪︎ Maintain the Call Register, Trip Reference Register, Outgoing Letters Reference
▪︎ Register and ensure that all out-going phone calls are noted
▪︎ Date stamp all correspondence received at the office and ensure that mail is always first routed to the Country Director
▪︎ Maintain a filing system at the office; ensure that a copy of all incoming/ outgoing correspondence, utilities bills, etc. are filed chronologically
▪︎ Send/receive pouches to other PCI offices;
▪︎ Ensure that the telephone, fax, photocopier machines and printers are in a state of good repair.
▪︎ Immediately report any faults and liaise with service providers to ensure that PCI receives quality services
▪︎ Compose and type letters directed by management
▪︎ Develop and distribute meeting notices, minutes and follow up items     

REQUIRED QUALIFICATIONS:
▪︎ Diploma or certificate in, Business Administration, Office Management or other relevant field 3 to 5 years of relevant professional experience.   

HOW TO APPLY:  

To apply for this job, click below;



PCI is an Equal Opportunity Employer. Only Successful Candidates will be contacted.

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