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Front Office/ Hr Assistant At Medical Teams International Tanzania, August 2020- Ajira360tz.com




Medical Teams International is a 501(c)(3) charitable organization.

We work to restore health as the first step to restoring hope. Because every person deserves the chance for a better life. Because every person no matter where they are or how desperate their situation matters

JOB VACANCY 

JOB TITLE: FRONT OFFICE /HR ASSISTANT (1) 

Department HR & Administration 

Reports to Direct: HR Officer 

Technical: NA 

Location Kasulu or Field Office, with occasional travel to field locations 

Work Days & Hours Monday-Friday, 40-45 hours/week, occasional weekends and public holidays 

Supervises Direct: Cleaner/Cook (office) 

Technical: NA 

JOB SUMMARY 

Responsible for overseeing front office including assisting visitors, managing phones and handling mail. Assists HR Departmentand other departments upon request and directly manages Office Cleaner. 

JOB RESPONSIBILITIES

▪︎ Welcome visitors and direct to appropriate offices Operate telephone switchboard as needed.

▪︎ Support HR Department on a regular basis regarding recruitment tasks, appointments, management of HR documents and other clerical duties

▪︎ Support spot checks of HR Office on staff attendance and adherence to MTI regulations on health facility level

▪︎ Assist all departments with admin related tasks upon request including copying, filing, arranging meetings, taking minutes, etc.

▪︎ Responsible for ensuring meal preparation and cleanliness of facilities and premises

▪︎ Handle and prioritize all correspondence

▪︎ Oversee toner and paper requirements for printer and arrange maintenance as needed

▪︎ Manage office stationary supply and place orders on time to avoid running out of stock

▪︎ Support departments in organising internal and external events including invitations, venue set up, catering accommodation etc.

▪︎ Update contacts and directories as heeded

▪︎ Ensure cleanliness of facility by supervising Office Cleaner/Cook and ensure maintenance needs are raised to the Logistics Department

▪︎ Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities

▪︎ Conduct performance evaluations and enforce disciplinary procedures as per MTI policy

▪︎ Support safeguarding of program participants and employees through promoting an environment of awareness  and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse hild & Vulnerable Adult protection, and harassment-free workplace policies. Other duties as assigned 

EDUCATION, LICENSES, & CERTIFICATIONS

▪︎ Diploma in Secretarial Studies, Office Management or equivalent is required 

EXPERIENCE

▪︎ 2 years of front office work experience is requireed

▪︎ Experience working with INGOs is an added advantage 

KNOWLEDGE, SKILLS & ABILITIES KNOWLEDGE

▪︎ Knowledge of reception activities and secretarial procedures 

SKILLS

▪︎ Skilled in administrative tasks and highly organized Skilled in liaising with vendors

▪︎ Skilled at using Microsoft Word, Excel and Outlook Good interpersonal and communication skills, with a strong command of written and spoken English 

ABILITIES

▪︎ Ability quickly adapt to provide prompt service to visitors

▪︎ Friendly and welcoming attituae

▪︎ Ability to maintain detailed records with high accuracy

▪︎ Ability to hold staff accountable to work responsibilities, MTI protocol and ethical standards

▪︎ Ability to support MTI Calling and adhere to the MTI Code of Conduct 

This position requires occasional travel to health facilities located in remote areas with very basic living Conditions. 


APPLICATION INSTRUCTIONS 

1. Interested applicants who meet the criteria should email their Application letter and CV ONLY saved as your name (Surname FirstName) in PDF or Word ONLY with subject as "Front Office/HR Assistant" including 3 work related referees to; recruitmenttz@medicalteams.org 

2. Indicate your Salary expectation/ current or previous salary/Notice Period; at the bottom of your CV 

3. INDICATE CLEARLY IN THE SUBJECT LINE: "Front Office/HR Assistant" 

APPLICATION DEADLINE: 10th September  2020. 5.00PM. 


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