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New Vacancy At Nutrition International Tanzania, August 2020- Program Assistant | Ajira360tz.com

Nutrition International (NI) formerly Micronutrient Initiative, is a Canadian based International Non-Governmental Organization (NGO) dedicated to improving the health and nutrition of mothers, children and adolescents. NI implements high impact and low-cost nutrition interventions in Tanzania. The vision of NI is a world where everyone, everywhere is free from malnutrition and able to reach their full potential. 

Nutrition International, we make a difference, because nutrition is the difference. Woven into the very fabric of our approach is the passion and drive of our global team of over 400 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition. If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below. 


JOB TITLE: Program Assistant

Reports to/Position Title: Senior Program Officer 

Location: Dodoma, Tanzania 

Deadline for submission: September 03, 2020 

Overall Purpose/Broad Function:

To contribute to the effectiveness of NI program in Tanzania through providing efficient program and administrative support services to the program staff to ensure timely and efficient micronutrient program delivery, in line with NI’s policies and procedures and objectives.

Key Duties and Responsibilities:

Project Management Administration:

▪︎ Assist Program Officers in preparing all necessary documentation related to program activities, in line with Program Finance Processes and Procedures manual, including grant agreements, contracts, purchase orders, Travel Letters, budget reallocations, project extensions and/or supplements, project completion reports, and the regular project completion reports and project summaries

▪︎ Assist NI program staff with the management and tracking of program budgets, milestones, reports so as to ensure that all obligations are met by the recipient and NI.

▪︎ Undertake day-to-day project administrative responsibilities such as determining funds available to project, preparing project estimated costs in consultation with the Senior Program Officer.

▪︎ Monitor project budget expenditure and alert NI program staff, as required.

▪︎ In consultation with NI program staff, liaise with grantee on the submission of technical and financial reports and ensure obligations are met by both the grantee and NI.

▪︎ Assist in administering the consultancy assignments including preparation of contracts, cheque requisitions, checking invoices, preparing payments, timely submission of reports and other follow- up action.

▪︎ Take appropriate actions, in the absence of NI program staff, to follow up with projects issues, such as answering stakeholders’ questions, representing them at routine meetings, and debrief them upon their return.

▪︎ Collect data and statistics from websites for projects when requested by program staff.

▪︎ Assist NI program staff in the updating of the Contract Database.

General Administration:

▪︎ Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders and prepare expense statements for program officers, consultants as well as program specific workshop participants and visitors .

▪︎ Assist with the organization and logistics for program meetings and workshops.

▪︎ Complete expense claims reports for program staff.

▪︎ Provide general office administrative services to program staff, such as fax, scanning, printing, photocopying and filing.

▪︎ Any other related duties, as requested.

Education/Professional Designations/Experience:


▪︎ Bachelor’s degree in Business Administration or other related field from a recognized university or an acceptable combination of education and experience.


▪︎ 5 years experience working in an office environment in a similar position.

▪︎ 3 years experience working in program management environment.

▪︎ Experience working with the Microsoft suite.

▪︎ Experience working with database, an asset.

Language Skills:

▪︎ Fluent in English

Travel Requirements: 

No travel requirement for this position

Other Specific Skill Requirements:

▪︎ Ability to plan and organize work to meet deadlines

▪︎ Ability to accommodate to new situations within the organization (flexibility)

▪︎ Ability to work under pressure

▪︎ Excellent interpersonal skills

▪︎ Excellent communication skills, both orally and in writing

▪︎ Attention to details

▪︎ Judgment

▪︎ Initiative 

▪︎ Integrity




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